Frequently Asked Questions

What is your pricing?

  • Pricing is based on guest count, service duration, and location

  • We provide an instant quote at https://koijcoffeeculture.com/#Quote

  • Our form is simple to complete, hassle-free, and you won’t have to wait for hours or days to receive your quote.

Our menu features Specialty coffee, Japanese tea and more.

Drinks 
Espresso
Americano
Latte
Matcha (latte)
Hojicha (latte)
Hot Chocolate
Cascara Infusion

Dairy
Whole milk
Oat milk

All we need from you is contact person on site to greet our baristas when they arrive, a space to set up, and one standard wall outlet.

For every event, we provide the following:

  • Unlimited Specialty drinks
  • Our full coffee cart menu with espresso-based drinks and more
  • Professional barista(s)
  • Stylish mobile coffee cart
  • Professional Italian espresso machine
  • All other necessary service equipment (coffee grinder, etc)
  • Freshly roasted coffee beans
  • Cups and lids
  • Extension cord

All finalised price quotes include travel, setup, beverage service, breakdown, and taxes.

We serve events all over Belgium.
Our standard service area is within 150 kilometer radius of our headquarters in Belgium, Mechelen.

Currently our focus is to only serve events in Belgium,
however we look forward to the possibility of serving the Netherlands, Germany and France in the future.

We are currently limited to one barista per event. 

  • Each barista can serve approximately 50 drinks per hour

  • One barista can typically handle a 2-hour event up to a maximum of 75-100 guests

  • Longer service times can allow for more guests

Here is a  specific scenario:

  1. Single Barista Recommended (1 cart):

    • Up to 75-100 guests for a 2-hour event

    • Up to 50 guests served per hour

    • Best for smaller, casual events

    • Perfect for open houses, morning meetings, weddings, etc.

We look forward to expanding our team, so we’re able to serve even bigger events in the future.

I would have to check to make sure, but we’d love to serve you at your event!
Feel free to contact us at info@kojicoffeeculture.com and we’ll inform you on our availability as soon as possible.

We work on a first-come, first-served basis, but we’ll do our best to accommodate last minute reservations where possible.
(outside of peak periods, or holidays)

  • A 30% deposit is required to secure your date.

  • All quotes are purely indicative and without obligation.

  • Your invoice (the remaining 70%) is due 7-14 days before the event, unless the invoice stipulates a different expiry date.

  • If your invoice is unpaid, Koji Coffee has the right to cease all further services.

GET YOUR ESTIMATE

  • Visit https://kojicoffeeculture.com/#Quote for a real-time estimate

  • Enter your event details:

    • Service duration

    • Guest count

    • Date and time

    • Location/zip code

  • Or contact us at info@kojicoffeeculture.com

EVENT CUSTOMISATION

  • Our event planners will contact you to tailor to the needs of your event (specific menu, branding, etc.)
  • Upon confirmation we will send you the customized pricing for your event 

REVIEW

  • Check service details

  • Review menu options

  • Confirm pricing

  • Verify availability for your date

BOOK YOUR EVENT

  1. Confirm your booking via mail, upon which you will receive our booking form.

  2. Complete the booking form, which includes:

    1. Contact information

    2. Event details

    3. Setup requirements

    4. Parking and loading info

FOLLOW-UP: Confirmation Email

You’ll receive a booking confirmation with a complete event summary including:

  1. Preliminary timeline

  2. Setup requirements

  3. Invoice

PRE-EVENT PLANNING:

Your event planner will then begin reviewing your event info:

  • Event timeline

  • Confirms staffing assignments

  • Equipment needs

  • Logistics

Location & Setup Details

  • Confirms space requirements

  • Reviews power needs

  • Discusses layout preferences

  • Parking arrangements

WEEK OF EVENT: Final Confirmation

  • Weather contingency (if outdoor)

  • Final guest count

  • Special requests review

  • Barista contact information

DAY OF EVENT: Service Execution

  • Baristas arrive 75-120 minutes early

  • Professional setup

  • Quality service during event

  • Clean and organized breakdown

  • Payment processed

POST-EVENT: Follow-up

  • Service quality check

  • Feedback request

  • Future event opportunities